Wisconsin Veterinary
Practice Managers Assoc.

WVPMA Treasurer

The Treasurer of the Executive Board is a two (2) year term.

Responsibilities

• Collect, manage, and record funds in QuickBooks for deposited membership dues, educational seminars, contributions, and miscellaneous receipts.
• Control, monitor, and transfer funds from PayPal account and record in QuickBooks.
• Create and manage master list of payments for membership dues, and educational seminars to forward to other board members for meeting attendance, meeting count, sign in sheets, etc.
• Notify Membership Chair, and e-group manager of any new members.
• Make all payments from WVPMA checking account for items and services needed for WVPMA business approved by Executive Board and record in QuickBooks.
• Reconcile WVPMA checking account against monthly bank statement and give copy to President.
• Participate as an active board member at the executive board meetings, membership meetings, and educational seminars.
• Before board meeting, print out current YTD comparison balance sheet and income statement for all board members.
• At board meeting, collect reimbursement slips from board members to write checks and do journal entries in QuickBooks.
• After each membership meeting, pay and or arrange payment for board breakfast, meeting room, speaker fee, etc.
• If members do not renew membership by April 1st, send list to e-group manager to remove them from the e-groups.
• After educational seminars, provide a compilation of income and expenses to the board.
• Responsible for WVPMA debit card and WVPMA checking account.
• Continuing Education Chairperson may have additional debit card if needed.
• Responsible for the Josette Svitter Scholarship Funds in the checking account.
• Responsible for working directly with WVPMA accountant.
  - Have compilation of WVPMA books done annually after December year end.
  - Submit any required annual financial reports, as needed.
• Present Annual Report created by accountant at the membership meeting following the end of each fiscal year.
• Responsible for upkeep of treasurer laptop computer, jump drive, and maintaining passwords.

When the new treasurer begins their term on the board, the new treasurer must:

• Obtain checkbook from current treasurer.
  - Outgoing treasurer must call bank and let them know that there is a new treasurer.
  - New treasurer needs to fill out a signature card and get a debit card.
  - Outgoing treasurer needs to turn in their debit card.
• Get treasurer laptop.
• Get passwords for checking account, laptop, PayPal account, wvpmatreasurer@gmail.com Email account and all other accounts.
• Go over treasurer binder with new treasurer.