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WVPMA's Board Convention Chair position defined
WVPMA Board Positions

WVPMA Board Convention Chairperson

The Convention Chairperson is a member of the Executive Board and is appointed by a majority vote of the President, Past-President, Secretary, Treasurer and President-Elect. The Convention Chair has no set term limit.

It is the responsibility of the convention chair along with the current board to plan the annual convention. The chair person will obtain the following and submit to the board for approval and continued direction. Convention tasks include but are not limited to:

Obtain a speaker

  • Search & secure speaker 12 months prior to convention
  • Decide on topics and submit to board for approval
  • Confirm details with speaker
    - Speaker fees
    - Travel & hotel arrangements
    - AV needed and any request needed for presentation
    - Get bio on websites and send out on e-groups by June. Include hotel registration information on the convention post
    - Obtain notes & outline for presentation prior to convention
  • Verify speaker gift is purchased

Convention Sponsors

  • Contact in January with follow up in June. Deadline is August 15th to ensure sponsors make it into the convention marketing materials
    - Monetary donation levels:
    - Platinum $1,000.00
    - Gold $750.00
    - Silver $500.00
    - Bronze $250.00
  • Invite sponsors to attend our business meeting to be recognized as well as any social if applicable.
  • List on website along with link
  • Send them a follow up thank you card


  • Registration can be done on line or a form can be downloaded to register for convention
  • The treasurer will provide a paid list to the convention chair for onsite check in at convention

On site Details

  • Food & Breaks
    - Arrange breakfast and food for breaks
    - Coordinate lunch head count with the WVMA and take in account for dietary restrictions
    - Include speaker in
  • Location
    - Work with WVMA re location (room) for WVPMA
    - Registration location and hours
    - President elect is responsible for convention surveys & attendance certificates
    - Request convention programs from WVMA prior to convention
    - Prepare materials for attendees
    - Treasurer to provide name tags prior to registration


  • Submit a convention report one week prior to the meetings to each board member for review
  • Present an update on convention at each meeting
  • Track sponsorship and convention cost and present to board and members

Marketing Materials

  • Delegate to marketing committee
    - WVPMA booth set up, location TBD by WVMA
    - Brochures and marketing materials
    - Candy at booth
    - PMOY flowers
    - Misc. responsibilities as needed such as raffle items and planning of special events

Who Manages Your Practice?

As you well know, the rapid pace in which the veterinary profession is changing requires devoted attention to detail in order to succeed. Today's practice owner does not always have the time to maintain, promote and enhance the evolution of the practice. As a result, a practice manager is enlisted to take on the responsibility of managing the practice.

The position of veterinary practice manager is typically filled by promoting from within the practice or by hiring a qualified individual. This person will take on a variety of responsibilities from human resource management and organizational leadership to practice budgeting and financial management.

Veterinary Practice Managers